FormManufacturers / Quality Teams12 questions · ~4 min

Quality Non-Conformance Report template

This free Quality Non-Conformance Report template helps you record product defects and quality issues on the shop floor. It has 12 ready-made questions, takes about 4 minutes to answer, and is anonymous by default. Customise every question, then share it by link, QR code or website embed.

Use this template — free All templates

Questions in this template

Reported by *
Short text
Production line / area *
Short text
Product or part number *
Short text
Batch / lot number
Short text
Date found *
Date
Defect type *
Single choice
Dimensional · Surface / cosmetic · Material · Assembly · Labelling / packaging · Functional failure · Other
Severity *
Single choice
Critical · Major · Minor
Quantity affected
Number
Where was it found?
Single choice
Incoming inspection · In process · Final inspection · Customer complaint
Describe the defect *
Long text
Photo of the defect (optional)
File upload
Containment action taken
Long text

* required. Every question is editable.

Recommended settings

Visibility: Private — only your workspace and invited people
Responses: Anonymous — not linked to accounts
Results: Only you and your workspace see results
One response per: No limit (people can submit for others)

Best for: Defect type, severity, photo evidence, containment action.

Industries: Manufacturing.

Tip: Share the link only with your production and quality teams.

Best practice for operations

Make required fields truly required, and everything else optional.
Use a webhook to send new requests to your team’s tools.
Restrict supplier scorecards to the procurement team.

Quality Non-Conformance Report: frequently asked questions

What questions should a Quality Non-Conformance Report include?

A good Quality Non-Conformance Report is short and focused. This template asks: Reported by · Production line / area · Product or part number · Batch / lot number — plus 8 more. Remove anything you won’t act on.

Is the Quality Non-Conformance Report anonymous?

Yes. Responses are anonymous by default and aren’t linked to anyone’s account.

How long does the Quality Non-Conformance Report take to complete?

About 4 minutes — 12 questions. Shorter forms get more responses.

Can I customise the Quality Non-Conformance Report template?

Yes. Every question, option and setting is editable before you publish, and you can add skip logic, pages, a cover image and translations into 20 more languages, from Chinese, Hindi and Spanish to Arabic, Bengali and Hausa.